2. Data linked to private persons

Private persons are persons who visit the web services in eKultur, without registering or logging in with a user account. As a private person in eKultur, no personal data about you are initially stored. The only thing you must consider is whether you accept cookies. More information about cookies can be found here.

Apart from searching, browsing and looking at what has been published on eKultur's web services, some functionalities require that you provide personal data, without having to register with a user account. This applies if you want to:

  • Comment on objects on DigitaltMuseum
  • Send an enquiry to a museum about objects published on DigitaltMuseum.
  • Order pictures of the objects on DigitaltMuseum

(By objects is meant photographs, artworks, buildings, items etc. that have been digitalised and published on DigitaltMuseum's web services).

Comments

In order to be able to comment on objects on DigitaltMuseum, you must provide a name and email address on a form, in addition to your comment. Your comment and name will remain on DigitaltMuseum in connection with the object you have commented on. The museum that owns the object you have left a comment on is the Data Controller for these data. KulturIT is the data processor.

The comment you leave is also sent as an email to the museum that has the object you have commented on in their collection, alongside your name and email address. The museum is the data controller for comments they receive from DigitaltMuseum via email.

Your comment, name and email address is also sent to the Primus database of the museum that has the object in their collection. They decide whether they would like to save this information as part of the collection documentation or delete it. The museum that receives the comment in their Primus base is the data controller. KulturIT is the data processor.

Enquiries

You can also send an enquiry to the museum regarding an object on DigitaltMuseum, for instance if you have a question about the object, or you have information about the object that you would like to share with the museum without publishing it on DigitaltMuseum. Such enquiries are not stored or made public on DigitaltMuseum. They are sent directly to the museum as an email with your enquiry, name and email address. The museum you direct your enquiry to is the data controller.

Your enquiry, name and email address is also sent to the Primus database of the museum that has the object in their collection. The museum decides whether to save the information as part of their documentation of the collection, or delete the information. The museum that receives the enquiry in their Primus base is the data controller. KulturIT is the data processor.


Ordering pictures

Ordering pictures

If you wish to order a picture on DigitaltMuseum, you have to fill out a form. The form includes the following fields:

  • Feedback to the establishment (write what you are going to use the picture for, size, delivery method and other information)
  • Name
  • Email
  • Address
  • Invoice address
  • Postal code
  • Postal district
  • Phone no.
  • Comments

The information that you register is sent by email to the museum that has the object in question in their collection. The remainder of the transaction takes place directly between the museum and you as the orderer. No additional data is stored on DigitaltMuseum or eKultur. The museum is the data controller.

2.1 The purpose of processing the personal data

The information that is processed about you as a non-logged-in user, is limited to the name and email address and whatever you might write about yourself if you choose to comment on content on DigitaltMuseum, send an enquiry to a museum through DigitaltMuseum or order pictures. Comments and enquiries facilitate dialogue between the audience and the museums.

You can contribute with your knowledge to the museum’s documentation of the collections. As it is important to know the sources of information about the collections, your name must be included in the information you send in. Comments and enquiries can also contain questions to the museum, or call for other forms of follow-up that require that the museum gets in touch with the person that has sent the information. This requires you to include contact information. The information you register when ordering pictures is necessary in order to complete the sale.

2.2 Deletion of data

If your comments and enquiries regarding objects in the museum's collection become part of the museum’s documentation about the collection, the information will not be deleted, including your name and email address, unless you demand this later on. In order to delete a comment or enquiry, you must send an email to the museum. The email address can be found on the museum’s website on DigitaltMuseum. Your email must include either a link to the object you have commented on/enquired about, or provide sufficient information to identify the object. You must state whether the information is to be deleted from both DigitaltMuseum and Primus.

Information regarding the ordering of pictures is not stored anywhere in eKultur. In this case, it is the museum that has the responsibility for processing and erasing information.